Privileges

Subscriptions

Subscription	Description
Access to Asite Marketplace	Ensure to have the necessary subscriptions to access Marketplace platform.

Permissions

Permission	Description
Create Form	Ensure to have the necessary permissions to create a form.
Edit Form	Ensure to have the necessary permissions to edit a form.

Set up a New Form for Adding Custom Fields to Requisition and Purchase Order.

Log in to Marketplace.
Click Profile Menu (top-right).
Select Adoddle View.
Select Marketplace tab from the top menu.
The user will see available Marketplace Forms.
Select Setup from the Folder.
Select Asite Standard Setup.
The Setup Forms list will appear on the screen.
Click Create Form (top-right).
The Set-up Form will open.
Set up the custom fields in the Form layout.
- For more information, see Requisition and PO Setup Form Field Definition.
Click Send.

The changes will be applied to the Requisition and Purchase Order (PO) Forms.

Edit Form for Adding Custom Fields to Requisition and Purchase Order.

Once the Form is created, it can be edited.

Go to Adoddle View.
Select Marketplace tab at the top.
The setup Forms list will appear on the screen.
Select Setup from the Folder.
In the left menu, select Asite Standard Setup.
On the right side, the Forms list will appear.
Open the Form to edit.
Click the Edit icon (top-right).
The Form will open.
Make the required edits.
Click Update.

Requisition and PO Setup Form Field Definition

Field	Definition
Requisition	Select how users will create Requisitions (manual, directory, or catalogue) to control data entry and standardisation. Manual: The user manually enters item details when raising a Requisition. Directory: Items are selected from a predefined Supplier Directory. Catalogue: Items are chosen from a predefined catalogue (standardised items with pricing).
Sync Project to Contract Field	Choose Yes to auto-link Project and contract data for consistency. or No, to manage them separately.
Purchase Order Number Type	Decide how PO numbers are created (manual, system, or integration) to ensure proper tracking and uniqueness. Manual: User enters the PO number manually. System: System auto-generates PO numbers. Integration: PO numbers come from an external system (e.g., ERP). Related fields Purchase Order Prefix- Enter a prefix to identify and standardise PO numbers (e.g., PORD). Starts From- Set the starting number to control the numbering sequence. Max Length- Define the maximum length to maintain a consistent PO format.
Variation Order Number Type	Define numbering for variation/change orders linked to a PO. Variation Order Prefix: Prefix for variation. Starts From: Starting number (e.g., 001). Max Length: Number of digits.
Signatures Required on Purchase Orders?	Enable this to enforce approval for compliance and authorisation control. Yes: PO must be signed/approved before being valid. No: No signature required.
Signatures Required on Goods Receive Note?	Enable this to confirm goods received is verified and approved. Yes: GRN must be signed when goods are received. No: Signature required.
Purchase Order Closed Via	Choose how a PO should close to match business process. Invoice: Closed once invoicing is complete. Default (GRN + Invoice): Closed only after both Goods Receiving Note and Invoice are completed.
Custom Field	Add extra fields to collect Project-specific or company-specific information. Label: Name the field so users know what information to enter. Field Type: Select input type (text, dropdown, etc.) to control how data is entered. Required Field: Mark as required to ensure critical information is not missed. Show in Print: Enable if the field should appear in printed/exported documents. Reset Option: Use to clear and reconfigure the custom field if needed.
Display Form Print View After Saving	Enable automatic preview of the printable version immediately after saving.

Set up a New Form for Adding Custom Fields (Additional Labels) as a Buyer

Privileges

Subscriptions

Permissions

Set up a New Form for Adding Custom Fields to Requisition and Purchase Order.

Edit Form for Adding Custom Fields to Requisition and Purchase Order.

Requisition and PO Setup Form Field Definition