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aMail Settings on Outlook Web Add-in

This article will explain how to configure aMail settings in Outlook Web to save emails with or without attachments to the Asite platform.

How Do I Access aMail Settings in Outlook Web?

  1. Log in to Outlook web.

  2. Open any email.

  3. Click the aMail icon in the top menu bar.

    NOTE: If aMail is not visible, click More apps > aMail.

  4. Click Settings.

  5. The aMail panel will open on the right-hand side, providing access to Save Email Preferences.

  6. Select a preference.

  7. Click Choose Location.

  8. Browse all accessible Asite folders.

  9. Choose the required folder and click Save.

    NOTE: To search for a specific folder, use the Search Folder bar.

  10. Click Save.

How Do I Create a Folder in Asite via Outlook?

Required Permissions

Permission

Description

Create Folder

Required to create folders or subfolders in Asite.

TIP: For more information on folder permissions, see Understanding Folder Permissions.

  1. While selecting a folder, click the Plus icon next to the folder list.

    • This will allow a new folder or subfolder to be created in Asite.

  2. In the right panel, enter the folder or subfolder name.

  3. Select Process Emails for Machine Learning, if required.

    NOTE: Process Emails for Machine Learning allows AI and LLM systems to read and analyse emails saved in the folder. This option is only available when the organisation associated with the Project has permission to use AI and machine-learning tools on data stored in Asite.

  4. Click Create.

  5. A confirmation message will appear.

NOTE: When a folder or subfolder is created in Asite using aMail in Outlook, Allow Saving Emails from aMail is automatically enabled by default.

Understanding Save Email Preferences

Preferences

Description

Sub-Option

Save Email with Attachments

Saves the email and all attachments in the selected folder.

This email is stored as the primary file in Asite, with attachments linked as secondary files.

Save Attachment as a Separate File:

Saves the email and each attachment as individual files instead of grouping them together.

Save Email without Attachments

Saves only the email without attachments.

N/A

Save Attachments Only

Saves only the attachments without the email.

Save Attachment as a Separate File:


Saves each attachment as an individual file.

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