The Bid Evaluation Agent is an AI-powered tool that helps users review and verify tender information using natural language. It allows users to ask questions about bids, bidders, and submitted documents providing relevant answers and insights to support bid evaluation and reduce manual review effort.
Prerequisites
Privileges
Privilege | Description |
Manage AI Admin | Allows users to access Manage AI under Administration Settings and configure AI Agents. |
AI Bid Evaluator | Allows users to access and use the Bid Evaluation Agent. |
NOTE: An administrator must add the Bid Evaluation Agent to the System Agents list before it becomes available to users. Users must also have the AI Bid Evaluator privilege assigned to their role.
System Requirements
Requirement | Description |
Asite AI Agents Subscription | Provides access to AI Agents and enables their configuration and use. |
How Do I Access the Bid Evaluation Agent?
NOTE: Project vectorisation is required before using the Bid Evaluation Agent. For detailed instructions, check Vectorising Projects for Asite AI Agents.
Select the required Project.
Navigate to Project Forms.
From the left navigation panel, select Tender Manager > Invitation to Tender Form.
Locate the required Form instance.
Open the Form.
Click the AI Assistant icon (bottom-right) to open the Asite AI Assistant panel.
Submit the required question and wait for the Bid Evaluation Agent to process it.
Review the response. If needed, ask the AI Assistant follow-up questions.
What Can I Ask the Bid Evaluation Agent?
The Bid Evaluation Agent can assist with questions relating to tender submissions and bidder information.
Examples include:
View Bidder Details.
Rank bidders based on their bid values (from highest to lowest or lowest to highest).
Compare bidder prices for individual BOQ items or the entire BOQ.
Verify submitted documents and attachments.
Identify missing documents or highlight inconsistencies.
Identify unanswered bid queries.
Review tender changes and addenda, including changes to tender dates and review dates.
Summarise bidder registration and licence documents and check their validity.
Find bidder contact details and points of contact for specific requirements.