Placeholders are records of files that will be published in the future. The relevant attributes for the file are entered with the placeholder. The availability of the option to publish a placeholder may depend upon your accessibility. Users can now create placeholders without the mandatory distribution step.
This functionality can be used to:
a. Notify others when a file or the next revision of an existing file will be published.
b. Allow project administrators (or privileged team members) to give a task to the file publisher to publish a new file revision.
c. Allow users who do not have permission to upload files in a folder to upload specific files (By giving them a task to publish the file).
Creating a placeholder for a file helps the project team know that the file is being edited and when they can expect the next version.
Key to the placeholders' functionality is the addition of a document reference field that acts as the unique identifier of all files stored within Asite.
Use placeholder functionality in two different ways:
1. Create Placeholders for New File - If the file for which a placeholder is to be created, is a new file (i.e. no revisions of it have been published to Asite).
2. Create Placeholders for a Revision of an Existing File - If the file for which a placeholder is to be created is already existing.
Next Article: Create a New Placeholder