Pre-requisites:

Apart from the required access or visibility (as applicable) on the file for which a revision is to be deactivated:

Follow these steps to deactivate a file or a placeholder:

1. Select the project folder under the 'Files' tab containing the files or placeholders to be deactivated.

2. Select files or placeholders to be deactivated and click 'More Options' then 'Deactivate Files' (under the 'Files' category).

3. Click the 'Deactivate Files' option. A confirmation screen will appear to show the files or placeholders being deactivated.
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4. Select the 'Deactivate Entire File' checkbox against the file revision if you must deactivate all revisions of the selected file or placeholder.

You don't need to select the checkbox 'Deactivate Entire File' if you want to deactivate only the chosen revision (if there are multiple revisions on the selected file).

5. Click the 'Deactivate' button to deactivate the selected file or placeholder.

6. The selected file or placeholder will get deactivated and displayed with an icon on all the pages.

7. To view deactivated files or placeholders, click 'Create Filter' and select 'Active / Inactive' dynamic filter. Select 'Inactive Only' as the filter value for the active filter. It will show only inactive files or placeholders in the files listing area.

If you need to manage deactivated files or placeholders separately and avoid confusion, move them to a separate project folder. Click here to learn how to move files.