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Digital Project Archives in the Cloud
Digital Project Archives in the Cloud

This article helps you understand how to access an archived project.

Updated over a week ago

Users on Asite having role privilege 'Can Access Archived Projects' on the project can access that particular project when its status changes to 'Archived', as well as change its status to 'Open' or 'Closed' whenever required. Projects marked as 'Archived' will be available to access in 'Adoddle View' on Asite Web application only.

Note: Archived projects are available only via the web interface. Their access via Asite Navigator, Adoddle Field and Asite APIs are restricted.

Archived project data will be available to view and work online with limited functionalities to ensure proper data retention practices. Below are the details regarding functional limitations in a project having 'Archived' status:

Section

Function

Supported?

Remarks / Limitations

Projects

Editing the project

Yes

Projects

Mark / Remove project as favourite

Yes

Projects

Creating roles / Adding users / Assigning privileges / Assigning form permissions

Yes

Projects

Sending user invitations

No

Projects

Assigning forms to project

No

Projects

Edit existing forms on project

Yes

Projects

Managing project mailboxes

No

Any existing active project mailboxes will be deactivated.

Projects

Managing file statuses / form statuses

Yes

Projects

Managing purpose of issues

Yes

Projects

Managing distribution groups

Yes

Projects

Viewing project access history

Yes

Files

Managing folders

No

Files

Publishing files

Yes

Files

Creating & Managing placeholders

No

Files

Mark / Remove folder as favourite

Yes

Files

Flagging files

Yes

Files

Editing file attributes / Uploading a secondary file

No

Files

Downloading files

Yes

Files

Checkout / Undo checkout on files

Yes

Files

Compare Files

Yes

Files

Linking files

No

Files

Move folders and files

No

Files

Apply activity locks

No

Files

Changing the status of a file

No

Files

Creating an aMessage on a file

No

Files

Distributing a file / Assigning file tasks

No

Files

Running workflows on a file if any

No

Any existing workflows applicable on files will be Archived.

Files

Complete a pending file task if any

No

Forms

Creating a new form

No

Forms

Editing an ORI message

No

Forms

Responding to an form

No

Forms

Complete a pending form task

No

Forms

Distributing an form / Assigning form tasks

No

Forms

Running workflows on a form if any

No

Any existing workflows applicable on forms will be Archived.

Forms

Complete a pending form task if any

No

Reports

Delivery of scheduled reports if any

No

All delivery of scheduled reports will be Archived.

Email Notifications

Daily summary email notifications

No

Projects marked as archived won't be considered for any email notifications.

Please note that all of the above functions would start working normally once the project status is changed back to 'Open'.


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