Below is a description of all the role privileges along with their implications. Click on a starting alphabet to see the role privileges starting with that alphabet:
Click here to understand how to assign role privileges in a project.
'Allow Custom Distribution - All Orgs'
Description: Distribute an object to users in other organizations within the project.
Functionality Impact: If this privilege is not assigned, you can't access other organizations and their users when distributing an object.
Assigned to Workspace Administrator by Default: Yes
'Allow Custom Distribution - Own Org'
Description: Distribute an object to users in your organization.
Functionality Impact: If this privilege is not assigned, you can't access your organization and other users in your organization when distributing an object.
Assigned to Workspace Administrator by Default: No
'Amend Folder Permissions'
Description: Reactivate deactivated folders.
Functionality Impact: If this privilege is not assigned, you can't reactivate a deactivated folder on the project.
Assigned to Workspace Administrator by Default: Yes
'Assign Document Metadata'
Description: Edit the metadata of a file.
Functionality Impact: If this privilege is not assigned, you can't edit the attributes of files accessible on the project.
Assigned to Workspace Administrator by Default: Yes
'Assign Forms to Workspace'
Description: Add Asite standard form templates to your project.
Functionality Impact: If this privilege is not assigned, you can't add standard form templates to the project.
Assigned to Workspace Administrator by Default: Yes
'Can Access Archived Projects'
Description: Access the project when it is in 'Archived' status.
Functionality Impact: If this privilege is not assigned, you can't access the project once its status is 'Archived'.
Assigned to Workspace Administrator by Default: No
'Can Access Audit Information'
Description: View audit information related to the project, including files, forms, and workflow instances.
Functionality Impact: If this privilege is not assigned to you, the 'History' option won't be accessible on files, forms, or projects. Also, the 'Workflow Instances' option won't be accessible within the 'Workflows' tab.
Assigned to Workspace Administrator by Default: Yes
'Can Access Deactivated Docs'
Description: Access deactivated files within the folders / sub-folders accessible to you.
Functionality Impact: If this privilege is not assigned to you, deactivated files won't be accessible on the files listing page.
Assigned to Workspace Administrator by Default: Yes
'Can Access Workspace Calendar'
Description: Access the workspace calendar.
This privilege applies to Classic View only at present.
Functionality Impact: If this privilege is not assigned to you, the 'Workspace Calendar' option won't be accessible on the workspace home page (Classic View).
Assigned to Workspace Administrator by Default: Yes
'Can Access Workspace Without Subscription'
Description: Access the workspace without subscribing to the Asite account.
This privilege applies to Classic View only at present.
Functionality Impact: If this privilege is not assigned to you, the workspace won't be accessible without subscribing to the Asite account (Classic View).
Assigned to Workspace Administrator by Default: No
'Can Amend All Folder Permissions'
Description: Overwrite or merge folder permission to the sub-folders accessible to you.
Functionality Impact: If this privilege is not assigned to you, the 'Apply Security to all Subfolders' and 'Apply Settings to all Subfolders' options won't be accessible while editing any parent folder.
Assigned to Workspace Administrator by Default: No
'Can Assign Proxy Users'
Description: Assign proxy users to online / paper users.
Functionality Impact: If this privilege is not assigned to you, the 'Proxy Users' option won't be accessible.
Assigned to Workspace Administrator by Default: Yes
'Can Batch Change Status of Forms - All Forms'
Description: Change the status of the forms in batches, for all forms within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to change the status of multiple forms in one go, for all forms within the project.
Assigned to Workspace Administrator by Default: No
'Can Batch Change Status of Forms - Own Forms'
Description: Change the status of forms in batches, for the forms created by you.
Functionality Impact: If this privilege is not assigned to you, you won't be able to change the status of multiple forms in one go, for the forms created by you.
Assigned to Workspace Administrator by Default: No
'Can be Assigned Task - Change Status'
Description: To enable you to be assigned a 'For Status Change' task during a file/form distribution within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to be assigned a 'For Status Change' task during a file/form distribution within the project.
Assigned to Workspace Administrator by Default: Yes
'Can Change Status'
Description: Change the status of the files/forms accessible to you.
Functionality Impact: If this privilege is not assigned to you, the 'Edit > Status' option on the right click of files or forms / 'Change Status' option in the file viewer or form viewer won't be accessible. As an exception, you will be able to change the status of files or forms on which there is a 'For Status Change' / 'Assign Status' task assigned to
you.
Assigned to Workspace Administrator by Default: Yes
'Can Clear Tasks - Organization'
Description: Clear incomplete tasks of other users in your organization.
Functionality Impact: If this privilege is not assigned to you, you won't be able to clear incomplete tasks of other users in your organization.
Assigned to Workspace Administrator by Default: Yes
'Can Clear Tasks - Own'
Description: Clear your incomplete tasks.
Functionality Impact: If this privilege is not assigned to you, you won't be able to clear your incomplete tasks.
Assigned to Workspace Administrator by Default: Yes
'Can Clear Tasks - Workspace'
Description: Clear incomplete tasks of users from other organizations within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to clear incomplete tasks of users from other organizations within the project.
Assigned to Workspace Administrator by Default: Yes
'Can Configure Document Numbering Scheme'
Description: Configure file numbering or naming convention rules at project or folder levels.
This privilege applies to Classic View only at present.
Functionality Impact: If this privilege is not assigned to you, the 'Manage Doc Numbering Scheme' option won't be accessible to you in the dropdown list of 'Admin' on the listing pages (Classic View).
Assigned to Workspace Administrator by Default: Yes
'Can Create Comments'
Prerequisites: The 'Enable Comment Review' setting should not be enabled in the project.
Description: Create aMessages / markups on the files accessible to you.
Functionality Impact: If this privilege is not assigned to you, the 'Start a Discussion' or 'aMessages' (including markups) option won't be accessible to you on any of the files.
Assigned to Workspace Administrator by Default: Yes
If the 'Enable Comment Review' setting is enabled on an existing project, this role privilege will be replaced with 'Can Create Review'.
'Can Create Review'
Prerequisites: The 'Enable Comment Review' setting should be enabled in the project.
Description: Create reviews on the files accessible to you.
Functionality Impact: If this privilege is not assigned to you, you won't be able to create reviews on the files accessible to you.
Assigned to Workspace Administrator by Default: Yes
'Can Create Files From Document Templates'
Description: Create new files from file templates, and edit existing files (of supported file formats) using the aSync desktop app.
Functionality Impact: If this privilege is not assigned to you, the 'Edit File' option won't be accessible on any file.
Assigned to Workspace Administrator by Default: No
'Can Create Issue'
Description: Create an issue while viewing a model using Issue Manager.
Functionality Impact: If this privilege is not assigned to you, the 'Create Issue' option won't be accessible while viewing any model.
Assigned to Workspace Administrator by Default: Yes
'Can Create Issue Comment'
Description: Create comments on an existing issue while viewing a model.
Functionality Impact: If this privilege is not assigned to you, the 'Create Comment' option won't be accessible while viewing details of any of the issues.
Assigned to Workspace Administrator by Default: Yes
'Can Create Private Comments'
Prerequisites: The 'Enable Comment Review' setting should not be enabled in the project.
Description: Create private aMessages on the files accessible to you.
Functionality Impact: If this privilege is not assigned to you, the 'Mark as Private' option won't be accessible while creating aMessages on any file.
Assigned to Workspace Administrator by Default: Yes
If the 'Enable Comment Review' setting is enabled on the project, this role privilege will be replaced with 'Can Create Private Review'.
'Can Create Private Review'
Prerequisites: The 'Enable Comment Review' setting should be enabled in the project.
Description: Create private reviews on the files accessible to you.
Functionality Impact: If this privilege is not assigned to you, you won't be able to create private reviews on the files accessible to you.
Assigned to Workspace Administrator by Default: Yes
'Can Deactivate All Forms'
Description: Deactivate forms irrespective of the user or organization they belong to.
Functionality Impact: If this privilege is not assigned to you, you won't be able to deactivate forms irrespective of the user or organization they belong to.
Assigned to Workspace Administrator by Default: Yes
'Can Deactivate Document Tasks - All Orgs'
Description: Deactivate incomplete file tasks of users in all organizations within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to deactivate incomplete file tasks of users in all organizations within the project.
Assigned to Workspace Administrator by Default: Yes
'Can Deactivate Document Tasks - Own Org'
Description: Deactivate incomplete file tasks of users in your organization within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to deactivate incomplete file tasks of users in your organization within the project.
Assigned to Workspace Administrator by Default: Yes
'Can Deactivate Documents'
Description: Deactivate the files accessible to you.
Functionality Impact: If this privilege is not assigned to you, the 'More Options > Deactivate Files' option won't be accessible to you upon the right click of a file in the 'Files' tab.
Assigned to Workspace Administrator by Default: Yes
'Can Deactivate Form Tasks - All Orgs'
Description: Deactivate incomplete form tasks of users in all organizations within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to deactivate incomplete form tasks of users in all organizations within the project.
Assigned to Workspace Administrator by Default: Yes
'Can Deactivate Form Tasks - Own Org'
Description: Deactivate incomplete form tasks of users in your organization within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to deactivate incomplete form tasks of users in your organization within the project.
Assigned to Workspace Administrator by Default: Yes
'Can Deactivate Own Forms'
Description: Deactivate the forms you have created.
Functionality Impact: If this privilege is not assigned to you, you won't be able to deactivate the forms you have created.
Assigned to Workspace Administrator by Default: No
'Can Deactivate Users from Workspace'
Description: Mark project users as inactive.
Functionality Impact: If this privilege is not assigned to you, you won't be able to mark project users as inactive.
This privilege applies to Classic View only at present.
Assigned to Workspace Administrator by Default: Yes
'Can Delegate Tasks - Organizations'
Description: Delegate incomplete tasks of other users (from your organization) in the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to delegate incomplete tasks of other users in your organization to users from your organization or other organizations within the project. It will also depend upon whether you have the privileges 'Allow Custom Distribution - Own Org' and/or 'Allow Custom Distribution - All Org' on the project. Further, you cannot delegate a particular file task to someone who doesn't have access to the concerned file or who is defined as a paper user on the project.
Assigned to Workspace Administrator by Default: Yes
'Can Delegate Tasks - Own'
Description: Delegate your incomplete tasks.
Functionality Impact: If this privilege is not assigned to you, you won't be able to delegate your incomplete tasks to any other user from your organization within the project. It will also depend upon whether you have the privileges 'Allow Custom Distribution - Own Org' and/or 'Allow Custom Distribution - All Org' on the project. Further, you cannot delegate a particular file task to someone who doesn't have access to the concerned file or who is defined as a paper user on the project.
Assigned to Workspace Administrator by Default: Yes
'Can Delegate Tasks - Workspace'
Description: Delegate incomplete tasks of users in all organizations within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to delegate incomplete tasks of users from all organizations (except your organization) to anyone within the project. It will also depend upon whether you have the privileges 'Allow Custom Distribution - Own Org' and/or 'Allow Custom Distribution - All Org' on the project. Further, you cannot delegate a particular file task to someone who doesn't have access to the concerned file or who is defined as a paper user on the project.
Assigned to Workspace Administrator by Default: Yes
'Can Download Documents'
Description: Download the files you can access.
Functionality Impact: If this privilege is not assigned to you, you won't be able to download the files you can access.
Assigned to Workspace Administrator by Default: Yes
'Can Edit Visibility of Objects'
Description: Edit the visibility of files and forms accessible to you.
Functionality Impact: If this privilege is not assigned to you, you won't be able to edit the visibility of files and forms accessible to you.
Assigned to Workspace Administrator by Default: No
'Can Manage Configurable Attributes'
Description: Set up and manage configurable attributes at project or folder Levels, by creating attributes and attribute sets.
Functionality Impact: If this privilege is not assigned to you, the 'Manage Configurable Attributes' option won't be accessible as part of project admin options.
Assigned to Workspace Administrator by Default: Yes
'Can Manage Model Object Lists'
Description: Create an object list of cBIM models you can access
Functionality Impact: If this privilege is not assigned to you, the 'Object Manager' option won't be accessible while viewing a model file.
Assigned to Workspace Administrator by Default: Yes
'Can Manage Project Field'
Description: Add a project location for managing defects raised specific to that location.
Functionality Impact: If this privilege is not assigned to you, you won't be able to add locations and sub-locations / manage defects within the 'Field' tab.
Assigned to Workspace Administrator by Default: No
'Can Manage Project Groups'
Description: Create aMessage groups within the project.
Functionality Impact: If this privilege is not assigned to you, the project won't be accessible while creating/editing groups from the 'Tasks' or 'aMessages' tab.
Assigned to Workspace Administrator by Default: Yes
'Can Manage Project Models'
Description: Create a cBIM model within the project.
Functionality Impact: If this privilege is not assigned to you, the project won't be accessible while creating/editing cBIM models from the 'Models' tab.
Assigned to Workspace Administrator by Default: Yes
'Can Manage Project Models View'
Description: Create views in the cBIM models you can access.
This privilege applies to Adoddle View only at present.
Functionality Impact: If this privilege is not assigned to you, the 'Create New View' option won't be accessible while viewing a model file.
Assigned to Workspace Administrator by Default: Yes
'Can Manage Project Tasks'
Description: Create and manage tasks within the project groups accessible to you.
Functionality Impact: If this privilege is not assigned to you, the 'Add Task' option won't be accessible in the 'Tasks' tab on the project group.
Assigned to Workspace Administrator by Default: Yes
'Can Manage Quality Test Plan'
Description: Create and manage quality test plans within the project.
Functionality Impact: If this privilege is not assigned to you, the 'Create Plan' option won't be accessible in the 'Quality' tab on the selected project.
Assigned to Workspace Administrator by Default: No
'Can Manage Review Response Statuses'
This privilege is only available if the 'Enable Comment Review' setting is enabled on the project.
Description: Manage review response statuses on your project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to manage review response statuses on your project.
Assigned to Workspace Administrator by Default: Yes
'Can Move Own Files'
Description: Move the files you have published.
Functionality Impact: If this privilege is not assigned to you, the 'Move Files' option won't be accessible.
Assigned to Workspace Administrator by Default: Yes
'Can Print Documents'
Description: Print the files you can access.
Functionality Impact: If this privilege is not assigned to you, the 'Print File' option won't be accessible.
Assigned to Workspace Administrator by Default: Yes
'Can Publish X-Refs'
Description: Upload files with external references.
Functionality Impact: If this privilege is not assigned to you, you won't be able to upload files with X-Refs (external references).
Assigned to Workspace Administrator by Default: Yes
'Can Reactivate Document Tasks - All Orgs'
Description: Reactivate incomplete file tasks for users in all organizations within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to reactivate incomplete file tasks of users in all organizations within the project.
Assigned to Workspace Administrator by Default: Yes
'Can Reactivate Document Tasks - Own Org'
Description: Reactivate incomplete file tasks of users in your organization within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to reactivate incomplete file tasks of users in your organization within the project.
Assigned to Workspace Administrator by Default: Yes
'Can Reactivate Form Tasks - All Orgs'
Description: Reactivate incomplete form tasks for users in all organizations within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to reactivate incomplete form tasks of users in all organizations within the project.
Assigned to Workspace Administrator by Default: Yes
'Can Reactivate Form Tasks - Own Org'
Description: Reactivate incomplete form tasks of users in your organization within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to reactivate incomplete form tasks of users in your organization within the project.
Assigned to Workspace Administrator by Default: Yes
'Can Re-open All Closed Forms - Admin'
Description: Reopen all closed forms accessible to you.
Functionality Impact: If this privilege is not assigned to you, you won't be able to reopen all closed forms accessible to you.
Assigned to Workspace Administrator by Default: No
'Can Re-open Closed Forms'
Description: Reopen closed forms you have created.
Functionality Impact: If this privilege is not assigned to you, you won't be able to reopen the closed forms you have created.
Assigned to Workspace Administrator by Default: No
'Can Share Search Views'
Description: Share your search views with other users in the project.
This privilege applies to Classic View only at present.
Functionality Impact: If this privilege is not assigned to you, you won't be able to share your search view with other users in the project (Classic View).
Assigned to Workspace Administrator by Default: Yes
'Can View Historic Markups'
Description: View historic markups on your files if applicable.
Functionality Impact: If this privilege is not assigned to you, you won't be able to see the 'Historic Markups' option while viewing file history.
Assigned to Workspace Administrator by Default: No
'Can View Quality Test Plan'
Description: View existing quality test plans within the project.
Functionality Impact: If this privilege is not assigned to you, you won't be able to view the existing quality test plans in the project.
Assigned to Workspace Administrator by Default: No
'Clear Comments'
Description: Clear unread comments for your comment recipients.
This privilege applies to Classic View only at present.
Functionality Impact: If this privilege is not assigned to you, the unread comments icon will not be visible on the 'Comment Register' / 'Deactivate User from Workspace' pages (Classic View).
Assigned to Workspace Administrator by Default: Yes
'Create Parent Folders'
Description: Create new folders at the root level.
Functionality Impact: If this privilege is not assigned to you, the 'New > Folder' option won't be accessible to you upon the right click of a project name in the 'Files' tab.
Assigned to Workspace Administrator by Default: Yes
'Edit Workspace Details'
Description: Edit the project details.
Functionality Impact: If this privilege is not assigned to you, the 'Edit Project Information' option won't be accessible to you upon the right click of a project or when using the settings icon in the project thumb view.
Assigned to Workspace Administrator by Default: Yes
'Edit Workspace Form Settings'
Description: Edit the form settings in the project based on their type.
Functionality Impact: If this privilege is not assigned to you, the 'Apps > Edit App Settings' option won't be accessible to you upon the right click of a project or when using the settings icon in the project thumb view.
Assigned to Workspace Administrator by Default: Yes
'Export All Forms to PDF'
Description: Export all selected forms as a PDF file.
Functionality Impact: If this privilege is not assigned to you, the 'Export All to PDF' option won't be accessible to you upon the right click of a form in the forms listing view.
Assigned to Workspace Administrator by Default: No
'Manage App Permissions'
Description: Manage the form permissions in the project based on their type.
Functionality Impact: If this privilege is not assigned to you, the 'Roles & Users > App Permissions' option won't be accessible to you upon the right click of a project or when using the settings icon in the project thumb view.
Assigned to Workspace Administrator by Default: Yes
'Manage Notices'
Description: Create, edit, deactivate, or reactivate project notices within the project.
Functionality Impact: If this privilege is not assigned to you, the project won't be accessible while creating/editing notices using the 'Manage Notices' option in the 'Admin' tab.
Assigned to Workspace Administrator by Default: Yes
'Manage Organization Placeholders'
Description: Publish and manage placeholders for users in your organization within the project.
Functionality Impact: If this privilege is not assigned to you, the 'Create New Placeholder' option won't be accessible to users in your organization within the project.
Assigned to Workspace Administrator by Default: Yes
'Manage Paper Documents'
Description: Publish and manage paper documents within the project.
This privilege applies to Classic View only at present.
Functionality Impact: If this privilege is not assigned to you, the 'Publish Paper Document' option won't be accessible on the listing pages (Classic View).
Assigned to Workspace Administrator by Default: Yes
'Manage Project Invitations'
Description: Add users to the project.
Functionality Impact: If this privilege is not assigned to you, the 'Roles & Users > Add Users' option won't be accessible to you upon the right click of a project or when using the settings icon in the project thumb view.
Assigned to Workspace Administrator by Default: Yes
'Manage Purpose of Issue'
Description: Manage the purpose of issues within the project.
Functionality Impact: If this privilege is not assigned to you, the 'Settings > Purpose of Issues' option won't be accessible to you upon the right click of a project or when using the settings icon in the project thumb view.
Assigned to Workspace Administrator by Default: Yes
'Manage Role Privileges'
Description: Manage role privileges in the project.
Functionality Impact: If this privilege is not assigned to you, the 'Roles & Users > Role Privileges' option won't be accessible to you upon the right click of a project or when using the settings icon in the project thumb view.
Assigned to Workspace Administrator by Default: Yes
'Manage Workflow Rules'
Description: Create and manage graphical workflows in the project.
Functionality Impact: If this privilege is not assigned, you won't be able to create and manage graphical workflows in the 'Workflows' tab, including starting a new workflow, cancelling a running workflow, transitioning a running workflow, or resuming a failed workflow.
If this privilege is not assigned to you, the 'Manage Workflow Rules' option won't
be accessible to you in the dropdown list of 'Admin' on the listing pages (Classic View).
Assigned to Workspace Administrator by Default: Yes
'Manage Workspace Attributes'
Description: Manage the attributes of the workspace.
This privilege applies to Classic View only at present.
Functionality Impact: If this privilege is not assigned to you, the 'Attributes - Assign to Workspace' option won't be accessible to you in the dropdown list of 'Admin' on the listing pages (Classic View).
Assigned to Workspace Administrator by Default: Yes
'Manage Workspace Distribution Groups'
Description: Manage distribution groups within the project.
Functionality Impact: If this privilege is not assigned to you, the 'Settings > Distribution Groups' option won't be accessible to you upon the right click of a project or when using the settings icon in the project thumb view.
Assigned to Workspace Administrator by Default: Yes
'Manage Workspace Document Status'
Description: Manage file statuses within the project.
Functionality Impact: If this privilege is not assigned to you, the 'Settings > File Statuses' option won't be accessible to you upon the right click of a project or when using the settings icon in the project thumb view.
Assigned to Workspace Administrator by Default: Yes
'Manage Workspace Drawing Series'
Description: Manage drawing series within the project.
This privilege applies to Classic View only at present.
Functionality Impact: If this privilege is not assigned to you, the 'Drawing Series - Assign to Workspace' option won't be accessible to you in the dropdown list of 'Admin' on the listing pages (Classic View).
Assigned to Workspace Administrator by Default: Yes
'Manage Workspace Form Status'
Description: Manage form statuses within the project.
Functionality Impact: If this privilege is not assigned to you, the 'Settings > App Statuses' option won't be accessible to you upon the right click of a project or when using the settings icon in the project thumb view.
Assigned to Workspace Administrator by Default: Yes
'Manage Workspace Mailbox'
Description: Manage a mailbox within the project.
Functionality Impact: If this privilege is not assigned to you, the 'Settings > Project Mailbox' option won't be accessible to you upon the right click of a project or when using the settings icon in the project thumb view.
Assigned to Workspace Administrator by Default: Yes
'Manage Workspace Placeholders'
Description: Publish and manage placeholders for all organizations within the project.
Functionality Impact: If this privilege is not assigned to you, the 'Create New Placeholder' option won't be accessible to users in all organizations within the project.
Assigned to Workspace Administrator by Default: Yes
'Manage Workspace Roles and Users'
Description: Create or manage roles and users within the project.
Functionality Impact: If this privilege is not assigned to you, the 'Roles & Users > User Roles and Access' option won't be accessible to you upon the right click of a project or when using the settings icon in the project thumb view.
Assigned to Workspace Administrator by Default: Yes
'Mark Review Private'
Prerequisites: The 'Enable Comment Review' setting should be enabled on the project.
Description: To mark a review as private while creating new reviews on the files you can access.
Functionality Impact: If this privilege is not assigned to you, you won't be able to mark the review as private on the files accessible to you.
Assigned to Workspace Administrator by Default: Yes
Check: FAQs
Related Articles: Define User Roles and Access (on a Project), Assign Form Permissions (on a Project)
Next Article: Assign Proxy Access to Users (on a Project)