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Entering Tender Package Requirement

Updated over 2 weeks ago

Below is a description of the available fields for entering the tender package requirements while creating 'Invitation to Tender'. Click on a field name below to continue:

1. Package Requirement

Mandatory - Yes

Description - Select ‘Hierarchical BOQ’ if you follow a hierarchy in your BOQ.

Select ‘Standard BOQ’ to use the standard BOQ format by Asite.

2. Documents Checklist

Mandatory - No

Description - List of documents added to this tender package. Select the corresponding checkbox to add or insert a document checklist.

3. Questions Checklist

Mandatory - No

Description - A set of questions that need to be asked with this tender package. Select the corresponding checkbox to add or insert a question checklist.

If selecting 'Hierarchical BOQ'

4. Tax Column to be included

Mandatory - Yes

Description - Select ‘Yes’ if the tax column needs to be included for the selected tender package. By selecting ‘Yes’, a new dropdown will populate on the right side for the tax name. Select ‘GST’ from the dropdown.

Values in the dropdown are configurable using custom attributes.

5. Budget

Mandatory - No

Description - Enter a budget for this tender package.

6. SO ID

Mandatory - Yes

Description - Enter a section ID for the tender package requirement. Please refer to the example provided at the bottom.

7. Parent ID

Mandatory - Yes

Description - Enter a parent ID for the tender package requirement. Please refer to the example provided at the bottom.

8. Description

Mandatory - Yes

Description - Enter a description for the tender package requirement.

9. UOM

Mandatory - No

Description - Enter a unit of measurement for the tender package requirement if applicable.

Values in the dropdown are configurable using custom attributes.

10. Quantity

Mandatory - No

Description - Enter a quantity for the tender package requirement if applicable.

11. Budgeted Rate()

Mandatory - No

Description - Enter a budgeted rate for the tender package requirement if applicable.

12. Insert Requirement

Mandatory - No

Description - Click to enter any additional tender package requirements.

Example

Let’s take an example of a section name 22 KV HT SUBSTATION containing 3 items - 22 KV HT CABLES TERMINATION AND LAYING, HT CABLES and HT CABLE LAYING.

In such a scenario, the section ID will be 1, and the first parent ID will be 0 with the description of 22 KV HT SUBSTATION.

Under the same section ID, another parent ID 1 with the description 22 KV HT CABLES TERMINATION AND LAYING (1st item) will be there.

Under the same section ID, a third parent ID 2 with the description HT CABLES (2nd item) will be there.

Under the same section ID, a fourth parent ID 3 with the description HT CABLE LAYING (3rd item) will be there.

If selecting 'Standard BOQ'

13. Description

Mandatory - Yes

Description - Enter a description for the tender package requirement.

14. Quantity

Mandatory - No

Description - Enter a quantity for the tender package requirement if applicable.

15. Unit

Mandatory - No

Description - Enter a unit of measurement for the tender package requirement if applicable.

Values in the dropdown are configurable using custom attributes.

16. Cost/Rate ()

Mandatory - No

Description - Enter a cost/rate for the tender package requirement as necessary.



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