Below is a description of the available fields for entering the tender package requirements while creating 'Invitation to Tender'. Click on a field name below to continue:
1. Package Requirement
Mandatory - Yes
Description - Select ‘Hierarchical BOQ’ if you follow a hierarchy in your BOQ.
Select ‘Standard BOQ’ to use the standard BOQ format by Asite.
2. Documents Checklist
Mandatory - No
Description - List of documents added to this tender package. Select the corresponding checkbox to add or insert a document checklist.
3. Questions Checklist
Mandatory - No
Description - A set of questions that need to be asked with this tender package. Select the corresponding checkbox to add or insert a question checklist.
If selecting 'Hierarchical BOQ'
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4. Tax Column to be included
Mandatory - Yes
Description - Select ‘Yes’ if the tax column needs to be included for the selected tender package. By selecting ‘Yes’, a new dropdown will populate on the right side for the tax name. Select ‘GST’ from the dropdown.
Values in the dropdown are configurable using custom attributes.
5. Budget
Mandatory - No
Description - Enter a budget for this tender package.
6. SO ID
Mandatory - Yes
Description - Enter a section ID for the tender package requirement. Please refer to the example provided at the bottom.
7. Parent ID
Mandatory - Yes
Description - Enter a parent ID for the tender package requirement. Please refer to the example provided at the bottom.
8. Description
Mandatory - Yes
Description - Enter a description for the tender package requirement.
9. UOM
Mandatory - No
Description - Enter a unit of measurement for the tender package requirement if applicable.
Values in the dropdown are configurable using custom attributes.
10. Quantity
Mandatory - No
Description - Enter a quantity for the tender package requirement if applicable.
11. Budgeted Rate()
Mandatory - No
Description - Enter a budgeted rate for the tender package requirement if applicable.
12. Insert Requirement
Mandatory - No
Description - Click to enter any additional tender package requirements.
Example
Let’s take an example of a section name 22 KV HT SUBSTATION containing 3 items - 22 KV HT CABLES TERMINATION AND LAYING, HT CABLES and HT CABLE LAYING.
In such a scenario, the section ID will be 1, and the first parent ID will be 0 with the description of 22 KV HT SUBSTATION.
Under the same section ID, another parent ID 1 with the description 22 KV HT CABLES TERMINATION AND LAYING (1st item) will be there.
Under the same section ID, a third parent ID 2 with the description HT CABLES (2nd item) will be there.
Under the same section ID, a fourth parent ID 3 with the description HT CABLE LAYING (3rd item) will be there.
If selecting 'Standard BOQ'
13. Description
Mandatory - Yes
Description - Enter a description for the tender package requirement.
14. Quantity
Mandatory - No
Description - Enter a quantity for the tender package requirement if applicable.
15. Unit
Mandatory - No
Description - Enter a unit of measurement for the tender package requirement if applicable.
Values in the dropdown are configurable using custom attributes.
16. Cost/Rate ()
Mandatory - No
Description - Enter a cost/rate for the tender package requirement as necessary.