Save Outlook Emails on the Asite Platform via aMail
There are two ways to open the aMail panel for saving emails: you may use the top navigation ribbon menu, or you may right-click on your selected emails.
Use the aMail ribbon menu
When you have selected an email or multiple emails from your inbox or sent items that you would like to save, open aMail’s ribbon menu in the top navigation and select Save to Asite.
This will open the aMail panel on the right-hand side of your Outlook window.
Use the Right-Click Menu in Outlook Classic
In Outlook Classic, Select an email or multiple emails from your inbox or sent items that you would like to save, right-click and select Save to Asite.
This will open the aMail panel on the right-hand side of your Outlook window.
Saving emails with aMail
Save email with attachments
This option saves the email as the primary file and the attachments as secondary files in the selected folder.
Save attachments as a separate file
Tick this box to save the email and attachments as separate, individual files in the selected folder.
Save email without attachments
This option saves only the email without the attachments in the selected folder.
Save attachments only
This option saves only the attachments without the email in the selected folder. If there is more than one attachment, it will be saved as a zip file under the email’s subject file name.
Save attachment as a separate file
This option saves all the attachments separately in the selected folder.
NOTE: When saving emails with attachments, you can unselect the attachments you do not want to save in the Cloud.
The Asite platform does not support .EXE, .PHP, and .HTACCESS file types.
Select Location
Use the drop-down list to select where to save your emails from a recent or favourite folder.
To select from all the projects and folders you have access to, click on Show all Folders.
You may select from the list of projects and folders here, or use the search bar to find a specific location.
When you have selected a location, click on Save. A confirmation message will display when the files are saved in the selected folder.
Once the email is saved, a tick icon with a green background will be displayed on the email.
NOTE: Only folders with the Allow saving emails from aMail setting enabled on the Asite platform appear in the list. Folders without this setting enabled will not be displayed.
Prompt to Save Sent Emails
Save emails as you send them. You will need to enable this feature in your aMail settings. Please click here to learn how to update this setting.
When you click on Send from any email draft, the aMail panel will open on the right-hand side of your draft window. From here, you will select how and where to save the email. To review these options, please click here.
Once the location is selected, click on Save and Send, and your email will be saved and sent simultaneously. A tick icon with a green background will be displayed on the sent email.
If you do not want to save the email to the cloud, simply click on Send Only. The email will be sent and not saved in the Cloud.
To disable this feature, go to your Settings and untick the Save Sent Email option.
