Batch Status Change

This article helps you understand how to perform batch status change on your forms in Asite.

Updated this week

Users on Asite having required privileges can change status in batches by selecting multiple forms from the same project, using the right click options on forms in 'Apps' view. Please note that a user will need to have the 'Batch Status change' privilege enabled or need to be the originator of the forms to perform status change of forms in a batch.

1. To change the form status, right click by selecting forms in batch on the listing area and select 'Edit > Status'.


Click here for detailed help on how to change status for single form.


If form permission 'Restrict Status Change in View Form' is set to 'Yes', any form type users will not be able the change the status of a form while viewing it and by selecting multiple forms in forms listing page even if users have 'Can Batch Status Change – All Forms' & 'Can Batch Status Change – Own Forms' role privileges. Additionally, users cannot re-open closed forms while viewing them and by selecting multiple forms in forms listing page even if they have 'Can Re-Open All Closed Forms – Admin' & 'Can Re-Open Closed Forms' role privileges.


If form permission 'Restrict Status Change in View Form' is set to 'No' then users can change form status as per the role privileges they have. Essentially this means form settings override the role privileges.

2. A popup will appear allowing you to change the status for selected forms.

Form status change window contains:

Status Change Dropdown - To select the status from dropdown list. The list of form status options are available subject to form settings.


Reason for Status Change Notes - To specify status change reason. This is a mandatory field.


Notify all Users in Distribution list - To notify all users (available in distribution list) about this specific status change.


Form Tasks - To view the form tasks distributed.

3. Click 'Change Status' to confirm changing the status for all the selected forms.


Related Articles: Form Tasks


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