Pre-requisites:
Role privilege mentioned below, on the archived project which is to be accessed:
To access the archived project, the 'Can Access Archived Projects' privilege must be assigned to your role.
Projects in 'Archived' status will be available to access from 'Adoddle View' on the Asite Web application only. Their access via desktop apps (like Asite Navigator), mobile apps (Adoddle Field, Asite Field), or Asite APIs is restricted.
Archived project data will be available to view and work online with limited functionalities to ensure proper data retention practices. Below are the details regarding functional limitations in a project having 'Archived' status:
Section | Function | Supported? | Remarks / Limitations |
Projects | Editing the project | Yes |
|
Projects | Mark / Remove project as favourite | Yes |
|
Projects | Creating roles / Adding users / Assigning privileges / Assigning form permissions | Yes |
|
Projects | Sending user invitations | No |
|
Projects | Assigning forms to project | No |
|
Projects | Edit existing forms on the project | Yes |
|
Projects | Managing project mailboxes | No | Any existing active project mailboxes will be deactivated. |
Projects | Managing file statuses/form statuses | Yes |
|
Projects | Managing the purpose of issues | Yes |
|
Projects | Managing distribution groups | Yes |
|
Projects | Viewing project access history | Yes |
|
Files | Managing folders | No |
|
Files | Publishing files | Yes |
|
Files | Creating & Managing placeholders | No |
|
Files | Mark / Remove folder as favourite | Yes |
|
Files | Flagging files | Yes |
|
Files | Editing file attributes / Uploading a secondary file | No |
|
Files | Downloading files | Yes |
|
Files | Checkout / Undo checkout on files | Yes |
|
Files | Compare Files | Yes |
|
Files | Linking files | No |
|
Files | Move folders and files | No |
|
Files | Apply activity locks | No |
|
Files | Changing the status of a file | No |
|
Files | Creating an aMessage on a file | No |
|
Files | Distributing a file / Assigning file tasks | No |
|
Files | Running workflows on a file if any | No | All existing workflows applicable to files will be Archived. |
Files | Complete a pending file task if any | No |
|
Forms | Creating a new form | No |
|
Forms | Editing an ORI message | No |
|
Forms | Responding to a Form | No |
|
Forms | Complete a pending form task | No |
|
Forms | Distributing a form / Assigning form tasks | No |
|
Forms | Running workflows on a form if any | No | All existing workflows applicable to forms will be Archived. |
Forms | Complete a pending form task if any | No |
|
Reports | Delivery of scheduled reports if any | No | All delivery of scheduled reports will be Archived. |
Email Notifications | Daily summary email notifications | No | Projects marked as archived won't be considered for any email notifications. |
Please note that the above functions will start working once the project status is changed back to 'Open'.
Next Collection: Create Roles and Grant Access to Users (on a Project)