Pre-requisites:
Role privilege as mentioned below, on the archived project which is to be accessed:
To access the archived project, 'Can Access Archived Projects' privilege assigned to your role.
Projects having 'Archived' status will be available to access in 'Adoddle View' on Asite Web application only. Their access via desktop apps (like Asite Navigator) or mobile apps (Adoddle Field, Asite Field) or via Asite APIs are restricted.
Archived project data will be available to view and work online with limited functionalities to ensure proper data retention practices. Below are the details regarding functional limitations in a project having 'Archived' status:
Section | Function | Supported? | Remarks / Limitations |
Projects | Editing the project | Yes |
|
Projects | Mark / Remove project as favourite | Yes |
|
Projects | Creating roles / Adding users / Assigning privileges / Assigning form permissions | Yes |
|
Projects | Sending user invitations | No |
|
Projects | Assigning forms to project | No |
|
Projects | Edit existing forms on project | Yes |
|
Projects | Managing project mailboxes | No | Any existing active project mailboxes will be deactivated. |
Projects | Managing file statuses / form statuses | Yes |
|
Projects | Managing purpose of issues | Yes |
|
Projects | Managing distribution groups | Yes |
|
Projects | Viewing project access history | Yes |
|
Files | Managing folders | No |
|
Files | Publishing files | Yes |
|
Files | Creating & Managing placeholders | No |
|
Files | Mark / Remove folder as favourite | Yes |
|
Files | Flagging files | Yes |
|
Files | Editing file attributes / Uploading a secondary file | No |
|
Files | Downloading files | Yes |
|
Files | Checkout / Undo checkout on files | Yes |
|
Files | Compare Files | Yes |
|
Files | Linking files | No |
|
Files | Move folders and files | No |
|
Files | Apply activity locks | No |
|
Files | Changing the status of a file | No |
|
Files | Creating an aMessage on a file | No |
|
Files | Distributing a file / Assigning file tasks | No |
|
Files | Running workflows on a file if any | No | Any existing workflows applicable on files will be Archived. |
Files | Complete a pending file task if any | No |
|
Forms | Creating a new form | No |
|
Forms | Editing an ORI message | No |
|
Forms | Responding to an form | No |
|
Forms | Complete a pending form task | No |
|
Forms | Distributing an form / Assigning form tasks | No |
|
Forms | Running workflows on an form if any | No | Any existing workflows applicable on forms will be Archived. |
Forms | Complete a pending form task if any | No |
|
Reports | Delivery of scheduled reports if any | No | All delivery of scheduled reports will be Archived. |
Email Notifications | Daily summary email notifications | No | Projects marked as archived won't be considered for any email notifications. |
Please note that all of the above functions would start working normally once the project status is changed back to 'Open'.
Next Collection: Create Roles and Grant Access to Users (on a Project)