Pre-requisites:
Role privilege mentioned below, on the archived project which is to be accessed:
The 'Can Access Archived Projects' privilege must be assigned to your role for accessing the archived project.
Projects in 'Archived' status can only be accessed from 'Adoddle View' on the Asite Web application. Access via desktop apps (such as 'Asite Navigator'), mobile apps (such as 'Adoddle Field', 'Asite Field'), or Asite APIs is not supported.
Archived project data will be available to view and work online with limited functionalities to ensure proper data retention practices. Below are the details regarding functional limitations in a project having an 'Archived' status:
Section | Function | Supported? | Remarks / Limitations |
Projects | Editing the project | Yes |
|
Projects | Mark / Remove project as favourite | Yes |
|
Projects | Creating roles / Adding users / Assigning privileges / Assigning form permissions | Yes |
|
Projects | Sending user invitations | No |
|
Projects | Assigning forms to project | No |
|
Projects | Edit existing forms on the project | Yes |
|
Projects | Managing project mailboxes | No | Any existing active project mailboxes will be deactivated. |
Projects | Managing file statuses/form statuses | Yes |
|
Projects | Managing the purpose of issues | Yes |
|
Projects | Managing distribution groups | Yes |
|
Projects | Viewing project access history | Yes |
|
Files | Managing folders | No |
|
Files | Publishing files | Yes |
|
Files | Creating & Managing Placeholders | No |
|
Files | Mark / Remove folder as favourite | Yes |
|
Files | Flagging files | Yes |
|
Files | Editing file attributes / Uploading a secondary file | No |
|
Files | Downloading files | Yes |
|
Files | Checkout / Undo checkout on files | Yes |
|
Files | Compare Files | Yes |
|
Files | Linking files | No |
|
Files | Move folders and files | No |
|
Files | Apply activity locks | No |
|
Files | Changing the status of a file | No |
|
Files | Creating an aMessage on a file | No |
|
Files | Distributing a file / Assigning file tasks | No |
|
Files | Running workflows on a file, if any | No | All existing workflows applicable to files will be Archived. |
Files | Complete an outstanding file task, if any | No |
|
Forms | Creating a new form | No |
|
Forms | Editing an ORI message | No |
|
Forms | Responding to a Form | No |
|
Forms | Complete an outstanding form task | No |
|
Forms | Distributing a form / assigning form tasks | No |
|
Forms | Running workflows on a form, if any | No | All existing workflows applicable to forms will be Archived. |
Forms | Complete any pending form task, if any | No |
|
Reports | Delivery of scheduled reports, if any | No | All deliveries of scheduled reports will be Archived. |
Email Notifications | Daily summary email notifications | No | Projects marked as archived won't be considered for any email notifications. |
The above functions will work once the project status is changed to 'Open' next time.
Next Article: Define User Roles and Access on a Project