Below is a description of the available fields for entering tender package information while creating 'Invitation to Tender'. Click on a field name below to continue:
1. Download Import Sheet
Mandatory - No
Description - Download an import sheet for importing package requirements.
Click here for detailed help on how to import package requirement details.
2. Package
Mandatory - Yes
Description - Select from a list of available values in the dropdown.
Values in the dropdown are configurable using project roles.
A work package-wise role can be created with the text ‘WP’ in the role name. For example: Road and Highway_wp, WP_Electrical, Doors_wp001, etc.
3. Package Title
Mandatory - Yes
Description - Enter a title for the selected tender package.
4. Package Description
Mandatory - Yes
Description - Enter a description for the selected tender package.
5. Package – Sealed / Unsealed
Mandatory - No
Description - Select whether the tender Package is Sealed or Unsealed.
Sealed: The tender team can access bidder responses only on or after the review date. Sealed tender responses will only become visible when the tender is awarded.
Unsealed: The tender team can access bidder responses as they are received. Unsealed tender responses are visible to all applicable users.
NOTE: The Sealed/ Unsealed setting can be changed while the tender is in Draft. Once the tender Form has been sent, the setting cannot be changed.
6. Allow Expression of Interest by Qualified Vendors
Mandatory - No
Description - Enable this tender to be displayed on Asite Marketplace, allowing qualified vendors to express interest on Asite Marketplace.
7. Information
Mandatory - No
Description - Enter information related to the selected tender package.
8. Country (In case of Public Tender)
Mandatory - Yes
Description - Select a country for the selected tender package.
9. State (In case of Public Tender)
Mandatory - Yes
Description - Select a state for the selected tender package.
10. City (In case of Public Tender)
Mandatory - Yes
Description - Enter a city for the selected tender package.
11. Zip (In case of Public Tender)
Mandatory - Yes
Description - Enter a zip code for the selected tender package.
12. Address (In case of Public Tender)
Mandatory - Yes
Description - Enter an address for the selected tender package.
13. Currency
Mandatory - Yes
Description - Select a currency for the selected tender package.
14. Invitation Message
Mandatory - No
Description - The default tender invitation message will appear. Edit the invitation message as needed.
15. TimeZone
Mandatory - N.A.
Description - Value will be auto-filled based on the time zone configured in the logged-in user’s account.
16. Release Date
Mandatory - N.A.
Description - Value will be auto-filled based on the current date.
17. End Date
Mandatory - Yes
Description - Select / Enter an end date and time for the selected tender package.
18. Field Name - Review Date
Mandatory - No
Description - Select / Enter a review date and time for the selected tender package. This field will be mandatory in case of a sealed tender.
19. Field Name - Addition Package Required
Mandatory - No
Description - Tick if bidders should be allowed to enter additional details about the selected tender package.
20. Budget (In case of Public Tender Only)
Mandatory - No
Description - Enter a budget for the selected tender package.