Pre-requisites:
Required role privilege 'Manage Workflow Rules' on the project where a system task needs to be created.
Any existing activity locks applied to a file won't impact any of the workflow processes running on that particular file. However, any activity getting locked on a file as a result of the workflow running on it, will not be automatically unlocked when the workflow ends on that particular file. You have an option to specifically add a task within your workflow designs to unlock supported file activities using the system task 'Unlock File Activities'.
Steps to create a system task for unlocking file activities in a project are as mentioned below:
1. Follow the steps to create system task for files in a project (steps 1 to 4).
2. In the task dropdown, select 'Unlock File Activities'.
3. Upon selecting 'Unlock File Activities' option, the page expands and enables you to select file activities that can be unlocked.
Revision Upload - To unlock upload of a new revision on files.
File Distribution - To unlock further distribution / sharing of files.
Edit Attribute - To unlock editing of file attributes.
Update Status - To unlock file status to be changed.
Commenting - To unlock discussion on file.
4. Once done, click on 'Create' button to complete creating a system task.
You can create independent system tasks which can be executed using workflow triggers without adding them to a complex workflow.
All system tasks are performed by system automatically based on the condition defined in related workflow trigger. It appears in related file audit history & task assignment emails as performed by 'Workflow Agent'.