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Share Link With Users Having Access to File on Asite (While Viewing)
Share Link With Users Having Access to File on Asite (While Viewing)
Updated over a week ago

This type of link requires the recipient to log in on Asite to open and view the file shared with them, only if it is accessible to them. Please make sure that 'Enable Public Link' is set to off for the concerned project folder in which the file belongs.

1. Open the required file in viewer which you need to share as a link.

2. Next, follow the steps for navigating to File Viewer More Options.

3. In the 'More Options' menu, select 'Share Link' option (under 'Share' category) to share the link of file revision (that is open in viewer) with other users.

A layered page appears.

Two separate tabs will be available - Share File Link by Email and Permission Settings.


Below is a description of the options available under Share File Link by Email tab:

Recipients - Enter the recipient email address in this field. Recipients should be a Asite registered user in a way that they can login and access the file through the link. Use semicolon(;) as a separator if entering multiple recipients.

Message (optional) - Type a message about the file you are sharing. Use options available at top to apply rich text formatting and insert images in your message if required. The message content you enter here will be displayed as a part of the email body.

Recipients Can:

  • Open & View File - To have the file link open in Asite File Viewer along-with the option to download from viewer screen. If you uncheck this option, the file will be directly downloaded and it will not open in Asite Viewer. This checkbox is selected by default.

Share Settings:

  • Always open latest version - To always view / download the latest revision when using the shared link. This checkbox is selected by default.

  • Send Me a Copy of the email - To receive a copy of the email which will be sent as a part of sharing the document link. This checkbox is not selected by default.

  • Notify Me on Download - To receive an email notification when shared document is downloaded using the shared link. This option is disabled when public links are not enabled on selected folder.


Below is a description of the options available under Permission Settings tab:

Who can access? - The disabled options indicate that public links are not enabled on the project. The default selected option Only people with password and access indicates that the link you are sharing will need recipients to login on Asite with their registered email id and password.

Expiry information - The default selected option Never indicates that the link you are sharing never expires. Other options under 'Expiry Information' will be disabled automatically when public links are not enabled on selected folder.


Copy Link to File - To copy the link of selected file to clipboard, click on the corresponding 'Copy Link to File' option.

Copy File Path - To copy the path for selected file to clipboard, click on the corresponding 'Copy File Path' option.

4. Below is a description of the icons available at top right which can also be used optionally while sharing the link from within file viewer:

Icon

Title

Description

Maximize

To maximize the layered page.

Minimize

To minimize the layered page.

Dock Content

To dock the content within the layered page so that you don't need to click again to view its content.

Undock Content

To undock the docked content.

Close

To close the layered page.

5. Click on 'Share by Email' button to share the link with defined recipients as an email. Recipients of such link will need to login to Asite to view and download this file. Else click 'Cancel' to go back to the previous screen without sharing the link.

If sharing link when 'Enable Public Link' is set to 'On' for the concerned project folder in which the file belongs., you can follow the required steps to share file with users irrespective of whether it is accessible to them or not.



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