This type of link requires the recipient to log in on Asite to open and view the file shared with them, based on their access. Before sharing such a link, you must check that 'Enable Public Link' is off for the concerned project folder in which the required file belongs.
1. Open the required file in the viewer to share as a link.
2. Next, you must follow the steps to navigate to File Viewer More Options.
3. In the 'More Options' menu, select the 'Share Link' option (under the 'Share' category) to share the revision's link (of the file open in the viewer) with other users.
A layered page appears.
Two separate tabs will be available - Share File Link by Email and Permission Settings.
Below is a description of the options available under the Share File Link by Email tab:
Recipients - Enter the recipient's email address in this field. Recipients should be Asite registered. They can log in and access the file through the link. Use semicolon(;) as a separator when entering multiple recipients.
Message (optional) - Type a message about the file you share. Options are available at the top to apply rich text formatting and insert images in your message if necessary. The message content you enter here will be displayed as a part of the email body.
Recipients Can:
Open & View File - To have the file link open in Asite File Viewer along with the option to download from the viewer screen. If you uncheck this option, the file will be directly downloaded and won't open in Asite Viewer. This checkbox is selected by default.
Share Settings:
Always Open Latest Version - This checkbox is selected by default. You can allow the recipients to view or download the latest file revision from the shared link.
Send Me a Copy of the email - To receive a copy of the email which will be sent as a part of sharing the document link. This checkbox is not selected by default.
Notify Me on Download - To receive an email notification when a shared file is downloaded using the shared link. This option is disabled when public links are not enabled on the selected folder.
Below is a description of the options available under the Permission Settings tab:
Who Can Access? - The disabled options indicate that public links are not enabled on the project. The default selected option 'Only people with password and access' indicates that the link you share requires recipients to log in on Asite with their registered email ID and password.
Expiry information - The default selected option Never indicates that the link you share never expires. Other options under 'Expiry Information' will be disabled automatically when public links are not enabled on the selected folder.
Copy Link to File - Copy a link to the chosen file to the clipboard.
Copy File Path - Copy the folder path of the chosen file to the clipboard.
4. Below is a description of the icons at the top right which can also be used optionally while sharing the link from within the file viewer:
Icon | Title | Description |
 | Maximize | To maximize the layered page. |
 | Minimize | To minimize the layered page. |
 | Dock Content | To dock the content within the layered page so that you don't need to click again to view its content. |
 | Undock Content | To undock the docked content. |
 | Close | To close the layered page. |
5. Click the 'Share by Email' button to share the link with defined recipients as an email. Recipients of such links must log in to Asite to view and download this file. Otherwise, click 'Cancel' to return to the previous screen without sharing the link.
If you share a link when 'Enable Public Link' is set to 'On' for the concerned project folder to which the file belongs, you can follow the required steps to share the file with users irrespective of whether it is accessible.