This type of link enables the recipients to open and view the file shared with them, irrespective of whether it is accessible to them or not.
Below are the steps to be followed for sharing such a link:
Note: To use the above functionality, the 'Enable Public Link' setting needs to be enabled at the project level and also at the folder level (also covered in the below steps).
1. Go to the concerned project in the 'Projects' tab.
2. In thumb view, do a mouse hover on the project and click the gear icon.
Alternately, in the list view, right-click on the project record, and select 'Edit > Project'.
3. A popup page of project settings comes up. Click the 'Project' button to begin editing.
4. Clicking the 'Project' button, the 'Edit Project' page will open up.
5. Move to the 'Project Settings' tab. and tick the 'Enable Public Link' checkbox to enable sharing of public links from this project.
6. In the 'Files' tab, right-click on the folder from which the file link needs to be shared.
7. On the 'Edit Folder' popup, check the box of 'Enable Public Links'.
Once the above two permissions are granted at the project level and at the folder level from which links need to be shared, below are the next steps to share file links based on the selected configuration.
8.. Follow the steps to open the required file in the viewer which you want to share as a file link.
9. Next, follow the steps for navigating to File Viewer More Options.
10. In the 'More Options' menu, select the 'Share Link' option (under the 'Share' category) to share the link of file revision (that is open in the viewer) with other users.
A layered page appears.
Two separate tabs will be available - Share File Link by Email and Permission Settings.
Below is a description of the options available under the Share File Link by Email tab:
Recipients - To enter the recipient email address into this field. You can add registered Asite users as well as non-registered users as recipients. Use semicolon(;) as a separator if entering multiple recipients.
Message (optional) - Type a message about the file you are sharing. Use the options available at the top to apply rich text formatting and insert images in your message if required. The message content you enter here will be displayed as a part of the email body.
Recipients Can:
Open & View File - To have the file link open in Asite File Viewer along with the option to download from the viewer screen. If you uncheck this option, the file will be directly downloaded and it will not open in Asite Viewer. This checkbox is selected by default.
Download File - If this option is selected along with 'Open & View File', it means a separate option will be available to download the file will be available when the file opens for viewing via the file link. If this option is selected and the 'Open & View File' option is not selected, it means the file will be directly downloaded and it will not open in Asite Viewer.
Share Settings:
Always Open Latest Version - To have link recipients always view or download the latest revision of the file.
Send me a copy of the email - To receive a copy of the email which will be sent as a part of sharing the document link.
Notify me on Download - To receive a mail when a shared file is downloaded using the shared link.
Below is a description of the options available under the Permission Settings tab:
Who Can Access? - When public links are enabled on the selected project folder, there are multiple options available for you to define who can access the file link being shared:
Anyone with the link - To let everyone receiving the link view & download the selected file. This option is selected by default when public links are enabled on the related folder.
Only people with password and access - To let only Asite registered users access selected files. The link you are sharing will need recipients to log in on Asite with their registered email ID and password. This option 'Only people with password and access' indicates that the link you are sharing will need recipients to log in on Asite with their registered email ID and password.
People with the password (Auto-generated) - To let users access the selected file with an auto-generated password (sent as a separate email).
People with the password (Custom password) - To let users access the selected file with a custom password that you can create by yourself (sent as a separate email).
Expiry information - When public links are enabled on the selected project folder, there are multiple options available for you to define expiry limits on the file link being shared:
Never Expires - To keep the link active until the setting is changed the other way around.
Expires in <<no. of hours or days>>- To set a time limit upon completion of which selected file link will expire.
Expires after <<no. of views>>- To set the number of views after which the selected file link will expire.
Copy Link to File - Copy a link to the chosen file to the clipboard.
Copy File Path - Copy the folder path of the chosen file to the clipboard.
11. Below is a description of the icons at the top right which can also be used optionally while sharing the link from within the file viewer:
Icon | Title | Description |
 | Maximize | To maximize the layered page. |
 | Minimize | To minimize the layered page. |
 | Dock Content | To dock the content within the layered page so that you don't need to click again to view its content. |
 | Undock Content | To undock the docked content. |
 | Close | To close the layered page. |
12. Click the 'Share by Email' button to share the link with defined recipients as an email. Otherwise, click 'Cancel' to go back to the previous screen.
Next Collection: Understanding Viewer-Specific Functions