Email Notification Preferences

This option enables you to configure the preference for receiving email notifications across projects regarding project summary, document distribution, aMessages, form distribution and for the document revisions that are checked out.

The default user instant email notification preferences is 'No' for all tasks, except 'For Comment' and 'For Status Change' on files; and 'For Action', 'For Information', 'Assign Status', 'Respond' and 'Review Draft' on forms side. Any preferences already saved by users shall continue to apply and be available. We encourage users to opt for instant notifications available as part of the file and folder watch functionality, in place of being notified via emails.

1. Follow the steps for navigating to user account preferences on Asite.

2. Click on the 'Email Notifications' menu option on the left. Then select the project for which the email notifications are to be managed.

3. Select 'Yes' within 'Summary' to receive a notification email containing the summary of the selected project once in a day.

4. For document / form distribution:

Tick the boxes under section A - Receive instant email notifications for the selected file tasks.

Tick the boxes under section B - Enable overriding of the selection for corresponding file tasks.

When you or some other project user assigns you a task on a file / a form, there is a checkbox option available to instantly notify users by email - about the tasks assigned to them.

Based on the email notification preferences that you set in your Asite account, this option will behave differently.

See the table below to understand possible scenarios and accordingly the behavior pattern of option to notify users.

Possible scenarios in email notification preference for selected task:	Behavior of email notify switch option (upon distribution):
Email notification preference is ticked and 'Allow User to override the Preference' option is ticked	Switch on and enabled
Email notification preference is unticked, while 'Allow User to override the Preference' option is ticked	Switch off and enabled
Email notification preference is ticked, while 'Allow User to override the Preference' option is unticked	Switch on and disabled
Email notification preference is unticked and 'Allow User to override the Preference' option is unticked	Switch off and disabled

In cases where the checkbox option available upon file / form distribution (to instantly notify users) by email is enabled, the user distributing the file gets full control on whether to send the instant email notification or not. This means that the email notification preferences that you set as a user can get overridden in such cases.

5. For aMessage tasks:

For 'No Comment' - Receive email notifications even for 'No Comment's created.

For Normal aMessages - Receive email notifications for normal aMessages created. This would be selected by default.

6. Others:

For Document Revision Checked Out - Receive email notifications for all file revisions that are checked out.

7. Tick the checkbox 'Select to Apply Email Notification Settings to all Workspaces' to apply same email notification preferences on all the projects accessible to you.

8. Click 'Submit' to save the selected preferences for receiving email notifications.

Check: FAQs