This type of link requires the recipients to log in to Asite to open and view the shared file only if it is accessible. Below are the steps to be followed for sharing such links:
1. Navigate to the project folder containing the required file.
2. Right-click on the file for which a link will be shared. Select the 'Share Asite File Link' option in 'Share' by right-clicking the file name.
3. Click 'Share Asite File Link' to share a file link.
4. A new pop-up window will appear.
Two separate tabs will be available: Share File Link by Email and Permission Settings.
Below is a description of the options available under the Share File Link by Email tab:
'Recipients' - Enter the recipient's email address in this field. Recipients should be registered on Asite as users so that they can log in and access the file through the link. Use a semicolon(;) as a separator if multiple recipients are being entered.
'Message (optional)' - Type a message for your message recipients while sharing a file with them. You can use the options at the top to apply rich text formatting and insert images in your message if required. The message content you enter here will be displayed as part of the email body.
'Recipients Can'
'Open & View File' - To open the file link in Asite File Viewer, along with the option to download from the viewer screen. If you uncheck this option, the file will only be downloaded. This checkbox is selected by default.
'Share Settings'
'Always Open Latest Version' - This checkbox is selected by default to open the latest file revision on the shared link.
'Send Me a Copy of the Email' - To receive a copy of the email that will be sent as part of sharing the document link. This checkbox is not selected by default.
'Notify Me On Download' - To receive an email notification when the document is downloaded from its shared link. This option is disabled when public links are not enabled in the selected folder.
Below is a description of the options available under the Permission Settings tab:
'Who can access?' - The disabled options indicate that the public links are not enabled on the project. As the option 'Only people with password and access' is selected, the link you share requires the recipients to log in to Asite with their registered email ID and password.
'Expiry Information' - The disabled options indicate that public links are not enabled on the project. The default selected option, Never, suggests that the link you share never expires.
'Copy Link to File' - Click the corresponding 'Copy Link to File' option to copy the link of the selected file to the clipboard.
'Copy File Path' - Click the corresponding 'Copy File Path' option to copy the path for the selected file to the clipboard.
5. Click the 'Share by Email' button to send the link to the desired recipients via email. Recipients of such links must log in to Asite to view and download this file. Otherwise, click 'Cancel' to go back to the previous screen.
If the recipient is not a registered Asite user, you can follow the required steps to share a file with them, regardless of whether it is accessible to them.
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