Pre-requisites:
Required role privilege 'Manage Workflow Rules' on the project where a system task needs to be created.
Steps to create a system task for locking file activities in a project are as mentioned below:
1. Follow the steps to create system task for files in a project (steps 1 to 4).
2. In the task dropdown, select 'Lock File Activities'.
3. Upon selecting 'Lock File Activities' option, the page expands and enables you to select file activities that can be locked.
Revision Upload - To lock upload of new revisions on files.
File Distribution - To lock further distribution / sharing of files.
Edit Attribute - To lock editing of file attributes.
Update Status - To lock file status to be changed.
Commenting - To lock discussion on file.
4. Once done, click on 'Create' button to complete creating a system task.
You can create independent system tasks which can be executed using workflow triggers without adding them to a complex workflow.
All system tasks are performed by system automatically based on the condition defined in related workflow trigger. It appears in related file audit history & task assignment emails as performed by 'Workflow Agent'.