Pre-requisites:
The required role privilege is 'Manage Workflow Rules' on the project where a system task needs to be created.
The steps to create a system task for locking file activities in a project are as mentioned below:
1. Follow the steps to create a system task for files in a project (steps 1 to 4).
2. In the task dropdown, select 'Lock File Activities'.
3. When you select the 'Lock File Activities' option, the page expands allowing you to choose file activities that can be locked.
Revision Upload - To lock upload of new revisions of files.
File Distribution - To lock further distribution or sharing of files.
Edit Attribute - To lock editing of file attributes.
Update Status - To lock file status to be changed.
Commenting - To lock discussion on file.
4. Once done, click the 'Create' button to create a system task.
You can create independent system tasks which can be executed using workflow triggers without adding them to a complex workflow.
All system tasks are executed automatically according to the conditions outlined in the relevant workflow trigger. The related file audit history and task assignment details indicate that they were performed by the 'Workflow Agent'.