A private file is visible to the user under all/any one of the below-mentioned scenarios:

1. The user is assigned the Folder Administrator permission on the folder. Click here for detailed help on how to assign permissions to a folder.

2. The user is assigned any task on the private file. Click here for detailed help on how to distribute a file.

3. The user is assigned the visibility using the visibility option on the private file.

Users on Asite having the role privilege 'Can Edit Visibility of Objects' can assign or remove visibility on any of the private files accessible to them, where the project setting 'Enable Object level visibility of private information' is enabled.

Below are the steps to assign visibility to a project file:

1. Right-click on a private file and select the 'Visibility' option.

2. The screen to assign visibility for the selected file will appear.

3. Click on the 'To' field to select users, distribution groups, roles, or organizations to assign visibility.

4. Once done, click the 'Save' button to complete assigning visibility to the selected file for selected users, distribution groups, roles, or organizations.

​Note:

a. Selecting a distribution group, a role, or an organization is treated as an object.

b. Users in the selected objects (Distribution Groups/Roles/Organizations) will automatically be assigned visibility when the file is distributed by selecting the object.

c. Any new users added to that object will automatically get visibility on the file. Any users having visibility via that object will lose visibility (i.e. Access) once removed from that object.

d. Visibility can be edited using the same steps. All Users/Distribution Groups/Roles/Organizations having visibility will be pre-populated.

Once visibility is assigned, an icon will appear against the existing users, distribution groups, roles, or organizations having visibility on the selected file. Clicking on the icon will remove the visibility of corresponding users, or users in corresponding distribution groups, roles, or organizations as applicable.

Note: Removing the visibility of an object or a user will remove that user/object from the visibility option, however their actual access to the file will be based on any/all of the conditions stated above.