Programme Submission

Click on a relevant link below to continue:

It can be created by users in the Contractor role by going to the 'Project Forms' or 'Contracts' area, as applicable.

Expand the 'F. Programme Mgmt' group and select '27 Programme Submission' type.

Click on '+ Create Form' to create a new '27 Programme Submission'.

This is where you enter details of the programme for submission to the Project Manager. Below is a description of the available fields:

B1. Contract Search

To use the search options available - contract code and contract description - to search for the contract for which the Payment Certificate is to be raised. This would be specifically helpful in cases when you have a long list of contracts and you need to filter out the required contract from the list.

B2. Contract

To select the contract for which a Payment Certificate is to be raised. You cannot proceed further with this form without selecting a contract. Based on the contract selected, some of the information may be auto-filled in the form.

B3. Section

To select the section applicable in the contract for this Takeover Certificate. Click here for detailed help on contract sections.

B4. User Ref

Enter the user reference ID as applicable.

B5. Date of Notice

Displays the date of notice for this programme submission. You can change the date by selecting a different date from the calendar if required.

B6.1 Please find attached our programme for acceptance as per Clause 32 of the contract

Select the applicable option using the available checkboxes. At least one option is mandatory to select. Available options are - Within the period for reply after the Project Manager instructs, When the Contractor chooses, At the interval stated in the Contract Data, Following implementation of a compensation event.

B6.2 Programme revision no.

Enter programme revision number as applicable.

B6.3 Contractor's contract number

Enter the contract number as defined by the Contractor.

B6.4 Programme date

Select the date of the programme from the calendar.

B6.5 Programme type

Select a programme type from the dropdown. Available options are - Excel, Microsoft Project, Powerproject, Primavera P6.

B6.6 Planned Completion Date

Displays the previously accepted planned completion date. Use the datepicker option to select a new completion date for this programme submission.

B6.7 Contract Completion Date

Displays the current projected completion date and its variance from the planned completion date in number of days.

B6.8 Reason for Change

Enter a reason for the change in planned completion date if selecting a new completion date for this programme submission.

B6.9 Key changes in programme logic since last issue are

Enter key changes in the programme logic since the last issue programme submission.

B6.10 Contractor's comments

Enter comments if any.

B6.11 Note: The date by which the Project Manager is to reply to this notification is (within ___ days of being requested to do so)

Displays the date by which the project manager has to respond to this programme submission notification.

B7 Add new Reference Document Details

To add new reference document details, you need to click the 'Add new Reference Document Details' option at the bottom left of this form section. It will add a new row wherein you can fill in details regarding the description of the reference document and include a hyperlink for the same.

To attach external files as reference documents, click here for detailed help on how to attach files while creating a form.

To associate existing files on the projects accessible to you on Asite, click here for detailed help on how to associate files while creating a form.

B7.1 Description

To enter a description of the reference document that you are adding.

B7.2 Hyperlink

To enter a hyperlink for the corresponding reference document description.

Once you have entered the required details, click the 'Send' button to save/submit the details. This will send a 'Respond' task to the Project Manager. Also, the form will be distributed separately as per the distribution list entered while creating the form, if any.

In case you plan to edit and submit later, use the 'Save Draft' button to save the details as a draft. In such a scenario, you have an option to get the draft message reviewed by some other user by assigning them the 'Review Draft' task. Users who are added as 'Draft Only' members in the contract management team will only be able to save the form details as a draft and cannot 'Send' the form.

Click 'Cancel' if you want to entirely cancel the form under creation. Clicking on 'Cancel' will prompt the user to confirm once again, as any unsaved data in the form under creation will be lost forever once it is cancelled.

Click here for detailed help on how to edit an existing form draft.

To open an existing '27 Programme Submission' form for viewing, click on the form title from the relevant listing area. The form will open in view mode as shown below.

Click here for detailed help on Form Viewer Options.

Click on the contract number to view related contract details. Similarly, click any form ID with a hyperlink to open the related form as applicable.

It can be responded to by a user in the Project Manager role who has been specifically selected by the Contractor while raising the compensation event.

To respond to a quotation, go to the 'Project Forms' or 'Contracts' area as applicable.

Expand the 'C. Compensation Event Process' group and select '05 NCE by Contractor' type.

From the forms listing, go to the required quotation and click the 'Respond' task assigned to you.

Alternately, follow the steps to view the existing '05 NCE by Contractor' form, then select 'Reply' or 'Reply All' from the 'Task' menu.

F1. The Project Manager's response to Submitted Programme

Select the appropriate option. Available options are - The Contractor's programme identified above is accepted / The Contractor's programme identified above is not accepted for the following reasons.

F2 Add new Reference Document Details

To add new reference document details, you need to click the 'Add new Reference Document Details' option at the bottom left of this form section. It will add a new row wherein you can fill in details regarding the description of the reference document and include a hyperlink for the same.

To attach external files as reference documents, click here for detailed help on how to attach files while creating a form.

To associate existing files on the projects accessible to you on Asite, click here for detailed help on how to associate files while creating a form.

F2.1 Description

To enter a description of the reference document that you are adding.

F2.2 Hyperlink

To enter a hyperlink for the corresponding reference document description.

F3. Project Manager's comments

Enter comments if any.

Once you have entered the required details, click the 'Send' button to save/submit the response details. This will send a 'For Information' task to the Contractor. Also, the form will be distributed separately as per the distribution list entered while creating the form, if any.

Click 'Cancel' if you want to entirely cancel the response under creation. Clicking on 'Cancel' will prompt the user to confirm once again, as any unsaved data in the form response under creation will be lost forever once it is cancelled.