Users on Asite can complete any of the file tasks assigned to them regardless of whether their project role allows them to perform that task independently.

Once a task is distributed on a file, task recipients can see all their tasks as a hyperlink on that particular file under the 'My Tasks' column in the files listing area. If multiple tasks are assigned to you on the same file, it will appear as a list upon clicking the icon corresponding to the task name.

Alternatively, if the same file is open in Asite Viewer, the task is also available to recipients as a hyperlink in the task dropdown at the top.

Task hyperlinks appear in red, amber, or green colours depending on their completion status:

If a task has already been completed, a green tick appears next to it.

Below is a description of how you can complete different types of tasks on files:

To complete a 'For Acknowledgement' task, go to the file listing area and search for the file on which you are assigned this type of task. Once you have found the required file, you will see a 'For Acknowledgement' task hyperlink under the 'My Tasks' column corresponding to that particular file.

Alternatively, if the same file is open in Asite Viewer, that task will also appear as a hyperlink in the task dropdown at the top.

Click the 'For Acknowledgement' task hyperlink to continue.

A button labelled 'Complete' will appear at the bottom right. Click 'Complete' to complete the 'For Acknowledgement' task on the selected file.

If you need to complete the 'For Acknowledgement' task on multiple files simultaneously, select the required files using the corresponding checkbox, then right-click and select 'Tasks' --> 'For Acknowledgement'.

A layered screen will appear as follows, containing a list of files having incomplete 'For Acknowledgement' tasks on selected files:

At the bottom right, a button labelled 'Acknowledge Receipt' will appear. Click 'Acknowledge Receipt' to complete the 'For Acknowledgement' task for the files displayed on the screen.

To complete a 'For Action' task, go to the file listing area and search for the file on which you are assigned this type of task. Once you have found the required file, you will see a 'For Action' task hyperlink under the 'My Tasks' column corresponding to that particular file.

Alternatively, if the same file is open in Asite Viewer, that particular task will also appear as a hyperlink in the task dropdown at the top.

Click the 'For Action' task hyperlink to continue.

When completing a 'For Action' task, enter your comments on the actions taken in the 'Remark' box. Next, click the 'Complete' button to finish the selected task. Your remarks are visible in the chosen file's audit history for records.

If you need to complete the 'For Action' task on multiple files simultaneously, select the required files using the corresponding checkbox, then right-click and select 'Tasks' --> 'For Action'.

A layered screen will appear as follows, containing a list of files having incomplete 'For Action' tasks on selected files:

Enter your comments regarding the actions taken on the chosen files in the 'Remark' box. Next, click the 'Complete' button to finish the selected task.

To complete a 'For Comment Coordination' task, go to the file listing area and search for the file on which you are assigned this type of task. Once you have found the required file, you will see a 'For Comment Coordination' task hyperlink under the 'My Tasks' column corresponding to that particular file.

Alternatively, if the same file is open in Asite Viewer, that particular task will also be available as a hyperlink in the task dropdown at the top.

Click the 'For Comment Coordination' task hyperlink to continue.

While completing a 'For Comment Coordination' task, keep the checkbox option ticked to complete the task, select the private comments that need to be released to the public, and then click 'Submit'.

If you need to complete the 'For Comment Coordination' task on multiple files simultaneously, select the required files using the corresponding checkbox, then right-click and select 'Tasks' --> 'For Comment Coordination'.

Next, follow the same steps - keep the checkbox option ticked to complete the task, select the private comments that need to be released to the public, and then click 'Submit' to complete the task on the chosen files.

To complete a 'For Comment' task, go to the file listing area and search for the file on which you are assigned this type of task. Once you have found the required file, you will see a 'For Comment' task hyperlink under the 'My Tasks' column corresponding to that particular file.

Alternatively, if the same file is open in Asite Viewer, that particular task will also be available as a hyperlink in the task dropdown at the top.

Click the 'For Comment' task hyperlink to continue.

While completing a 'For Comment' task, you follow the steps for creating a comment (step 4 onwards). Once a new comment is successfully created on that particular file, the task will then be marked as completed accordingly.

To complete a 'For Comment Incorporation' task, go to the file listing area and search for the file on which you are assigned this type of task. Once you have found the required file, you will see a 'For Comment Incorporation' task hyperlink under the 'My Tasks' column corresponding to that particular file.

Alternatively, if the same file is open in Asite Viewer, that particular task will also be available as a hyperlink in the task dropdown at the top.

Click the 'For Comment Incorporation' task hyperlink to continue.

While completing a 'For Comment Incorporation' task, keep the checkbox option ticked to acknowledge receipt of listed files for incorporation of aMessages, and also select an estimated publication date for the next revision, then click 'Submit'.

To complete a 'For Distribution' task, go to the file listing area and search for the file on which you are assigned this type of task. Once you have found the required file, you will see a 'For Distribution' task hyperlink under the 'My Tasks' column corresponding to that particular file.

Alternatively, if the same file is open in Asite Viewer, that particular task will also be available as a hyperlink in the task dropdown at the top.

Click the 'For Distribution' task hyperlink to continue.

When completing a 'For Distribution' task, you follow the steps for distributing a file. Once that particular file has been distributed, the task will be marked as completed accordingly.

To complete a 'For Information' task, go to the file listing area and search for the file on which you are assigned this type of task. Once you have found the required file, you will see a 'For Information' task hyperlink under the 'My Tasks' column corresponding to that particular file.

Alternatively, if the same file is open in Asite Viewer, that particular task will also be available as a hyperlink in the task dropdown at the top.

Click the 'For Information' task hyperlink to continue.

When completing a 'For Information' task, the file opens for viewing in Asite Viewer. Once the file is viewed, the task will be marked as completed accordingly.

If you need to complete the 'For Information' task on multiple files simultaneously, select the required files using the corresponding checkbox, then right-click and select 'Tasks' --> 'For Information'.

A layered screen will appear as follows, containing a list of files having incomplete 'For Information' tasks on selected files:

An 'OK' button will appear at the bottom right, clicking on which you will be directly able to complete the 'For Information' task on the files being displayed on the screen.

To complete a 'For Status Change' task, go to the file listing area and search for the file on which you are assigned this type of task. Once you have found the required file, you will see a 'For Status Change' task hyperlink under the 'My Tasks' column corresponding to that particular file.

Alternatively, if the same file is open in Asite Viewer, that particular task will also be available as a hyperlink in the task dropdown at the top.

Click the 'For Status Change' task hyperlink to continue.

While completing a 'For Status Change' task, you follow the steps to change the status of a file. Once the status for that particular file is changed, the task will be marked as completed accordingly.