NCE by Contractor
Updated this week

This is a type of form used by Contractor for raising new compensation events on a contract.

The 05 NCE by Contractor is raised by Contractor and then reviewed by Project Manager. If it is accepted by Project Manager, then Contractor can submit the quotation. If it is rejected by Project Manager, then Contractor would be unable to submit the quotation.

Click on a relevant link below to continue:

A. Create New '05 NCE by Contractor'

It can be created by users in Contractor role by going to 'Project Forms' or 'Contracts' area as applicable.

Expand the 'C. Compensation Event Process' group and select '05 NCE by Contractor' type.

Click on '+ Create Form' to create a new '05 NCE by Contractor'.

B. Enter details for '05 NCE by Contractor'

This is where you enter details of the new compensation event. Below is a description of the available fields:

B1. Contract Search

To use the search options available - contract code and contract description - to search the contract for which new compensation event is to be raised. This would be specifically helpful in cases when you have a long list of contracts and you need to filter out the required contract from the list.

B2. Contract

To select the contract for which new compensation event is to be raised. You cannot proceed further with this form without selecting a contract. Based on the contract selected, some of the information may get auto-filled in the form.

B3. To (Project Manager)

To select the user for sending this compensation event.

B4. Section

To select the section applicable in the contract for this new compensation event. Click here for detailed help on contract sections.

B5. User Ref

To enter details for user reference. This is an optional field.

B6. Early Warning Register reference (if given)

To select the early warning record of the selected contract with which the new compensation event will be linked.

B7. Subject

To enter subject line for this compensation event. This will be auto filled based on the value that you selected under 'Early Warning Register reference'.

B8. The details of the event are as follows

To enter details of this compensation event.

B9. Select Clause(s)

To search and select the contract clauses in relation to this compensation event. Use the radio button to select the applicable contract clause and add to the list (one at a time). To add multiple clauses, repeat the same process by selecting a different clause every time.

B10. This Compensation Event relates the following clauses

This will list out the clauses that you selected under 'Select Clause(s)'.

B11. The event started to occur on or is expected to occur on

To select a date on which this compensation event started to occur or is expected to occur on.

B12. Contractor's Comments

To enter any specific comments applicable for this new compensation event.

B13 The date by which the Project Manager is to respond to this notification is (within ____ days)

Displays the date by which project manager has to respond to this new compensation event.

Entering Distribution List

B14 Add New Recipient

To add new recipients in form distribution list, you need to click on 'Add New Recipient' option available at bottom left of this form section. It will open a layered screen with options to enter details regarding distribution for each recipient added to the form.

B14.1 Recipient User

To select users for form distribution.

B14.2 Form Actions

To select form tasks that needs to be distributed to the selected recipient user.

B14.3 Action Due

To select due date for selected form actions based on the selected recipient user.

Note - While distributing 'For Information' form action, it is not mandatory to select a due date; however, it would be required if distributing other types of form task.

This distribution list may get auto populated based on pre-defined distribution groups if already created for the section selected for this form.

Note: You may add recipients to the distribution of this form by using the 'Add New Recipient' option. Recipients that you add here will be remembered by the form even when saving a draft. Alternately, you may also use the Ad-Hoc distribution module above to add other recipients. However, if you use the Ad-Hoc distribution module when assigning a 'Review Draft' action, that action will not be remembered by the form after the recipient reviews it.

Entering Reference Document Details

B15 Add new Reference Document Details

To add new reference document details, you need to click on 'Add new Reference Document Details' option available at bottom left of this form section. It will add a new row wherein you can fill details regarding description of reference document and include hyperlink for the same.

To attach external files as reference documents, click here for detailed help on how to attach files while creating a form.

To associate existing files on the projects accessible to you on Asite, click here for detailed help on how to associate files while creating a form.

B15.1 Description

To enter a description of the reference document that you are adding.

B15.2 Hyperlink

To enter a hyperlink for the corresponding reference document description.

C. Submit Details for '05 NCE by Contractor' / Save Details as Draft

Once you have entered the required details, click 'Send' button to save / submit the details. This will send a 'Respond' task to the Project Manager for reviewing the NCE and then approve or reject it as required. Also, the form will be distributed separately as per the distribution list entered while creating the form if any.

In case you plan to edit and submit later, use the 'Save Draft' button to save the details as a draft. In such a scenario, you have an option to get the draft message reviewed by some other user by assigning them 'Review Draft' task. Users who are added as 'Draft Only' members in the contract management team will only be able to save the form details as a draft and cannot 'Send' the form.

Click 'Cancel' if you want to entirely cancel the form under creation. Clicking on 'Cancel' will prompt the user to confirm once again as any unsaved data in the form under creation will be lost forever once it is cancelled.

D. Edit Draft of '05 NCE by Contractor'

Click here for detailed help on how to edit an existing form draft.

E. View Existing '05 NCE by Contractor'

To open an existing '05 NCE by Contractor' form for viewing, click on the form title from relevant listing area. The form will open in view mode as shown below.

Click here for detailed help on Form Viewer Options.

Click on the contract number to view related contract details. Similarly, click on any of the form id's with hyperlink to open related form as applicable.

At this stage, a Contractor can submit a quotation from within the 05 NCE by Contractor form by clicking on 'Create Quotation' while viewing the form. This will open the screen to create 09 Quotation by Contractor form.

If the Project Manager tries to respond to a quotation before the 05 NCE by Contractor is agreed upon, it will give display a prompt accordingly.

F. Respond on Existing '05 NCE by Contractor'

It can be responded to by user in Project Manager role who has been specifically selected by Contractor while raising the compensation event.

To respond on a quotation, go to 'Project Forms' or 'Contracts' area as applicable.

Expand the 'C. Compensation Event Process' group and select '05 NCE by Contractor' type.

From the forms listing, go to the required quotation and click on 'Respond' task assigned to you.

Alternately, follow the steps to view existing '05 NCE by Contractor' form then select 'Reply' or 'Reply All' from the 'Task' menu.

F1. The Project Manager Decides that this Compensation Event is

Select appropriate option. Available options are - Accepted, Rejected.

Entering Reference Document Details

F2 Click here to add Reference Document Details

To add new reference document details, you need to click on 'Click here to add Reference Document Details' option available at bottom left of this form section. It will add a new row wherein you can fill details regarding description of reference document and include hyperlink for the same.

To attach external files as reference documents, click here for detailed help on how to attach files while creating a form.

To associate existing files on the projects accessible to you on Asite, click here for detailed help on how to associate files while creating a form.

F2.1 Description

To enter a description of the reference document that you are adding.

F2.2 Hyperlink

To enter a hyperlink for the corresponding reference document description.

F3. Project Manager's Comments

Enter comments if any.

Once you have entered the required details, click 'Send' button to save / submit the response details. If a 05 NCE by Contractor is rejected by Project Manager, then they will be unable to accept related 09 Quotation by Contractor.

Click 'Cancel' if you want to entirely cancel the response under creation. Clicking on 'Cancel' will prompt the user to confirm once again as any unsaved data in the form response under creation will be lost forever once it is cancelled.


Next Article: NCE by PM


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