Click on a relevant link below to continue:
A. Create New '11 Extend Period for Reply'
It can be created by users in Project Manager and Contractor role in case they need to raise a reply period extension before responding to an existing '05 NCE by Contractor' / responding to an existing '09 Quotation by Contractor' / responding to an existing '13 Contractors Communication'.
This type of form can be raised by going to 'Project Forms' or 'Contracts' area as applicable.
Expand the 'C. Compensation Event Process' group and select '11 Extend Period for Reply' type.
Click on '+ Create Form' to create a new '11 Extend Period for Reply'.
B. Enter Details for '11 Extend Period for Reply'
This is where you enter details for extending period of replying to an new compensation event. Below is a description of the available fields:
B1. Contract Search
To use the search options available - contract code and contract description - to search the contract for which reply period extension is to be raised. This would be specifically helpful in cases when you have a long list of contracts and you need to filter out the required contract from the list.
B2. Contract
To select the contract for which reply period extension is to be raised. You cannot proceed further with this form without selecting a contract.
B3. To Contractor
To select a specific contractor for sending this reply period extension.
B4. Section
To select the section applicable in the contract for this reply period extension. Click here for detailed help on contract sections.
B5. User Ref
To enter details for user reference. This is an optional field.
B6. Subject
To enter subject line for this reply period extension.
B7 Request extension to
Select an appropriate option. Available options are - 'Response Period for NCE', 'Response Period for Quotation' and 'Response Period for Contractor's Communication'.
Request extension to response period for notification of compensation event
B7.1 Select notification of compensation event
Select the compensation event for which reply date extension is required.
B7.2 Extend to date of reply
Select the new reply date required after extension.
B7.3 Requested extension (days)
This will be auto filled based on the date value you select under 'Extend to date of reply'.
B7.4 Project Manager's comments
To enter comments if any.
B8. Response Required from Contractor?
Keep this checkbox selected if you need a response from the contractor, else uncheck the box if no response is required.
Entering Reference Document Details
B9 Click here to add Reference Document details
To add new reference document details, you need to click on 'Click here to add Reference Document details' option available at bottom left of this form section. It will add a new row wherein you can fill details regarding description of reference document and include hyperlink for the same.
To attach external files as reference documents, click here for detailed help on how to attach files while creating a form.
To associate existing files on the projects accessible to you on Asite, click here for detailed help on how to associate files while creating a form.
B9.1 Description
To enter a description of the reference document that you are adding.
B9.2 Hyperlink
To enter a hyperlink for the corresponding reference document description.
B10 The date by which the Contractor is to respond to this notification is
Displays the date by which contractor has to respond to this reply date extension notification.
C. Submit Details for '11 Extend Period for Reply' / Save Details as Draft
Once you have entered the required details, click 'Send' button to save / submit the details. This will send a 'Respond' task to the Project Manager. Also, the form will be distributed separately as per the distribution list entered while creating the form if any.
In case you plan to edit and submit later, use the 'Save Draft' button to save the details as a draft. In such a scenario, you have an option to get the draft message reviewed by some other user by assigning them 'Review Draft' task. Users who are added as 'Draft Only' members in the contract management team will only be able to save the form details as a draft and cannot 'Send' the form.
Click 'Cancel' if you want to entirely cancel the form under creation. Clicking on 'Cancel' will prompt the user to confirm once again as any unsaved data in the form under creation will be lost forever once it is cancelled.
D. Edit Draft of '11 Extend Period for Reply'
Click here for detailed help on how to edit an existing form draft.
E. View Existing '11 Extend Period for Reply'
To open an existing '11 Extend Period for Reply' form for viewing, click on the form title from relevant listing area. The form will open in view mode as shown below.
Click here for detailed help on Form Viewer Options.
Click on the contract number to view related contract details. Similarly, click on any of the form id's with hyperlink to open related form as applicable.
F. Respond on Existing '11 Extend Period for Reply'
It can be responded to by user in Contractor role who has been specifically selected by Project Manager while raising the reply date extension.
To respond on a quotation, go to 'Project Forms' or 'Contracts' area as applicable.
Expand the 'C. Compensation Event Process' group and select '11 Extend Period for Reply' type.
From the forms listing, go to the required reply date extension and click on 'Respond' task assigned to you.
Alternately, follow the steps to view existing '11 Extend Period for Reply' form then select 'Reply' or 'Reply All' from the 'Task' menu.
F1. The Contractor hereby ____ to an extension of the period for response
Select an appropriate option. Available options are - Agrees, Disagrees.
F2. Comments
Enter comments if any.
Entering Reference Document Details
F3. Insert New Reference Document
To add new reference document details, you need to click on 'Insert New Reference Document' option available at bottom left of this form section. It will add a new row wherein you can fill details regarding description of reference document and include hyperlink for the same.
To attach external files as reference documents, click here for detailed help on how to attach files while creating a form.
To associate existing files on the projects accessible to you on Asite, click here for detailed help on how to associate files while creating a form.
F3.1 Description
To enter a description of the reference document that you are adding.
F3.2 Hyperlink
To enter a hyperlink for the corresponding reference document description.
Once you have entered the required details, click 'Send' button to save / submit the response details. If contractor has agreed to the reply date extension, the PMs NCE reply due date would accordingly show updated in the 'Compensation Event Log' when viewing related '01 Contract Data & Report', as well as in the related '05 NCE by Contractor'. Also, the due date for the 'Respond' task assigned to Project Manager on the '05 NCE by Contractor' would also be updated accordingly.
Click 'Cancel' if you want to entirely cancel the response under creation. Clicking on 'Cancel' will prompt the user to confirm once again as any unsaved data in the form response under creation will be lost forever once it is cancelled.
Next Article: Notice for Late PM Reply